There are a few simple tricks to set up your workspace so your team can improve performance and keep track of all the moving parts in the business.
A well-organised workspace helps staff to prioritise goals and makes sure they have everything they need to work effectively.
1. Have an awesomely organised desk
One of the ways to keep employees on top of their work is to encourage them to have an organised desk – with all the tools they need at their disposal. In a high-tech world, it is easy to forget that the some of the simplest organisational techniques are incredibly effective.
Officeworks provides a wide range of furniture, office supplies and technology that can design a more organised workspace. For example, a Kensington Insight Copy Holder can help knock out reports by holding up paperwork while you type. A simple piece of stationary gives you the ability to focus on the task at hand and work at speed. Once you’re done, you can file it away in a 34L File Box to maintain order in the office.
A J Burrows Desktop File Storage Organiser means that papers don’t sit on the desk, creating clutter and confusion. High-octane environments don’t allow time for staff to wander to the stationary cabinet for a leisurely browse. By setting up a work station with an Otto Desk Accessory Set keeps everything at hand, and staff will feel that they can focus on the task at hand and not get frustrated or break their workflow.
2. Keep your mind sharp and focused
Ensure computer monitors are able to give crisp imagery – even if your workday is mostly spreadsheets and reports – try the Acer 25.5” Monitor. A faded screen is a frustration that causes strain, not only on your eyes but on your mind.
Setting up a sitting/standing desk, like the Wynston Sit Stand Desk, is a boon to those who need to change environments to stay motivated. It allows staff flexibility in their working models, which in turn drives better output. The sitting/standing combination is a signal to employees to shake up their work day and keep their ideas fresh.
Creating a diversity of work zones allow employees to think more creatively and get the blood flowing when they’re stumped with a particular problem or challenge.
3. Help your team find flow
The art of finding flow in the workplace is all about being in the zone for peak performance. Performance expert, Brad Stulberg, talked to Business Insider about the importance of being fully present and focused with what you’re doing.
“When you are completely present with what you’re doing, and it’s like the outside world disappears,” he said.
“So, your perception of time might change, your perception of space might change, you’re just completely latched on to what you’re doing. It’s a wonderful feeling.”
Using a Google Home Mini in the office means you can get a digital assistant to worry about the little things while you stay in flow. It can give you updates on your calendar schedule, give you the latest in finance, traffic and sports to keep you in the loop.
4. Keep your goals top of mind
Using a whiteboard can be a great visual tool for prioritising workload and displaying big goals to focus on. It is easy to get bogged down with a build up of small tasks that are urgent, but not important.
Stephen Covey famously put together an analogy for your life (and your workday) by asking what are the “big rocks” that you must get to.
In “7 Habits of Highly Effective People” Covey writes: “Urgent matters are usually visible. They press on us; they insist on action. They’re often popular with others. They’re usually right in front of us. And often they are pleasant, easy, fun to do. But so often they are unimportant!”
By using a whiteboard, employees can make important tasks more visible, and cuts through the noise of all those “urgent” tasks.
Creating the optimal workspace is a great productivity tool for staff, but it also is an outward sign of success to co-workers, other managers and clients. Start the new financial year fresh with an awesomely organised deskspace. It ensures a business doesn’t miss an opportunity to engage with clients, drive business and perform exceptionally well.