How to sign a PDF document on a Windows computer using Adobe Reader

Dan Kitwood/Getty ImagesTo sign a PDF in Windows, you can use Adobe Reader.


As we’ve progressed deeper into the digital age, electronic signatures are becoming more and more common. Rather than printing out a document, signing it, scanning and emailing it (or faxing it), signing the document electronically can save paper, time, and even money.

With Adobe Reader, signing your documents electronically is simple.

Here’s how to sign a PDF on Windows using Adobe Reader.

Check out the products mentioned in this article:

Windows 10 (From $US139.99 at Best Buy)

Adobe Acrobat 1-Year Subscription (From $US159.99 at Best Buy)

How to sign a PDF on Windows using Adobe Reader

1. First of all, make sure that you have Adobe Reader installed. You can download it for free from the Adobe website, here.

2. Open the PDF document in Adobe Reader. If it isn’t already the default PDF viewer on your computer, right-click it, hover your mouse over “Open with,” and select “Adobe Reader” in the list.

3. On the right side of your PDF, there’s a menu with several functions you can perform to alter the PDF. Scroll down the menu until you see the “Fill & Sign” option, and click on it.

Image 1Chrissy Montelli/Business InsiderWith Adobe Reader, you can fill out and sign PDFs yourself, as well as prepare PDFs for others to fill out.

4. On the next screen, you will be asked if you’re filling out the form yourself, or preparing it for another person’s signature. If you’re trying to sign the PDF yourself, click on “Fill and sign.” If you’re preparing the form for another person to sign, click on “Request signatures.”

Image 2Chrissy Montelli/Business InsiderFor the purposes of this guide, we’re assuming you’re signing the PDF yourself.

5. On the PDF document itself, click on any fields that need to be filled in and type in the required information.

6. Once you have all of the required information filled, click on the “Sign” button, represented by an icon resembling a fountain pen.

7. In the “Sign” sub-menu, click on “Add Signature.” Type in, draw, or upload your signature, and click “Apply.”

Image 3Chrissy Montelli/Business InsiderAdobe Reader allows you to sign in three different ways. Selecting ‘Type,’ which is the default, will allow you to type out your signature. The ‘Draw’ option allows you to write your signature using your mouse, touchpad, or touch screen. The ‘Image’ option allows you to upload an image of your signature.

8. Your signature should now appear onscreen, alongside your cursor. Use the mouse to position the signature on the page, and click when you’re ready to sign.

9. Once you’ve signed, save your PDF to make sure your signature isn’t lost.

Image 4Chrissy Montelli/Business InsiderOnce you’ve signed the document, it should look something like this. Make sure you’ve filled out all required fields before signing and saving, as you won’t be able to alter the PDF after you’ve signed it.

Adobe Reader can save your signature as well as your initials for future documents as well, simplifying the process even further. All you have to do is click on “Sign,” click your signature, and click on the spot you want to sign.

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