How to mark an Airbnb reservation as a business trip so you can expense your receipts

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Airbnb sends you expensable receipts for stays that you mark as business trips. Sofie Delauw/Getty Images
  • You can mark an Airbnb reservation as a business trip using the Airbnb for Work program.
  • The Airbnb for Work program lets businesses and employees set up and organise business trips.
  • To join Airbnb for Work, click on an invite link sent by your company or visit Airbnb’s business travel page.
  • Visit Insider’s Tech Reference library for more stories.

The Airbnb for Work program helps businesses and individual employees set up and organise work trips. You can link your business email address to your personal Airbnb account and seamlessly book both business and leisure stays.

Marking an Airbnb stay as a business trip can later help you expense it, so you won’t have to pay for the entire trip.

You can join Airbnb for Work by using a link sent by your company, or by visiting Airbnb’s business travel page.

Here’s how to book a business trip on Airbnb, or change an existing reservation to a business trip.

How to mark an Airbnb reservation as a business trip

Firstly, you’ll need to join Airbnb for Work. If your company does this often, they will likely send you a link; but if you don’t have a link, you can use Airbnb’s website to set up your account.

Important: Note that you’ll need to already have an Airbnb account to use Airbnb for Work. You can create an Airbnb account by visiting the general website, clicking the icon in the top-right that looks like a person’s head, and clicking “Sign up.”

1. Go to Airbnb’s business travel page and log into your account, if you haven’t already.

2. Enter your work email address to add it to your Airbnb account. Then click “Add email.”

Airbnb Business trip 1
You’ll need to enter your work email on the Airbnb site to begin the booking process. Abigail Abesamis Demarest/Business Insider

3. You’ll now be able to set up a business trip. Click “Browse homes” to look for places to stay via Airbnb for Work.

4. During checkout, click the slider next to “Is this a work trip?” A checkmark will appear.

Airbnb Business trip 2
Airbnb will let you mark the business trip during the checkout process. Abigail Abesamis Demarest/Business Insider

5.Under “Trip purpose,” you can add a note to explain why you’re taking this trip, which can be useful for expensing purposes. This note will be sent to the person who manages your company’s travel.

Airbnb Business trip 3
Add a note with details about the purpose of the trip for your and your company’s records. Abigail Abesamis Demarest/Business Insider

Quick tip: Airbnb will send an expensable receipt to your work email for stays marked as business trips.

How to change a reservation to a business trip after booking

Whether you’ve already booked a trip and forgot to identify it as a work trip, or you’ve accidentally marked a leisure trip as a business trip, you can easily update your reservation.

If you’ve accidentally booked a leisure trip using a company credit card, Airbnb recommends cancelling your reservation as soon as possible to avoid causing any confusion at work.

1. Go to airbnb.com and log into the account you used to make the trip you want to change.

2. Click your profile icon on the top-right of the screen.

3. Select the “Trips” option.

4. Scroll to find the reservation details of your upcoming trip, then select or unselect the box next to “This is a business trip.”

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