- You can only highlight text in PowerPoint directly if you have PowerPoint 2019 or subscribe to Microsoft Office 365.
- If you have an earlier version of PowerPoint or don’t subscribe to Office 365, there are still a few workarounds you can use to either actually highlight your text, or achieve the same effect.
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How to highlight text in PowerPoint if your version has the option available in the toolbar
1. Go to the “Home” tab.
2. Select the desired text using your cursor.
3. Click on the highlight text button in the fonts section and use the dropdown menu to select the colour you want.
If you want to continue highlighting multiple pieces of non-contiguous text, simply click the highlight button without selecting any text. You’ll see a little highlighter symbol appear next to your cursor – this means that any text you select with your cursor will automatically be highlighted.
To turn this feature off, just click the highlight button again.
This is how you highlight text using PowerPoint 2019 or an Office 365 subscription. However, if you’re not lucky enough to have either of those, you’ll need to use one of three workarounds in order to highlight text in PowerPoint. The first method is pretty rudimentary, but it gets the job done.
How to highlight text in PowerPoint using Word
1. Cut the desired text out of your slide and paste it into Microsoft Word.
2. Highlight the text in Word, following the instructions given above.
3. Cut the newly-highlighted text out of the Word doc and paste it back into your PowerPoint slide.
If you’d rather not do all the cutting and pasting, or you don’t want to open another application, though, there are still ways to highlight text using only the tools PowerPoint provides. For one thing, you could fake a highlight by inserting a shape into your presentation.
How to highlight text in PowerPoint by inserting a shape
1. In the PowerPoint toolbar, go to the “Insert” tab.
2. Click the “Shapes” button.
3. Select a shape from the menu. If you want to disguise it as a normal highlight, you can select the rectangle – however, if you want to make your highlight look more fun, you can choose a different shape instead.
4. Use the cursor to create the dimensions of the shape around the area of text you want to highlight. When you’re done, click “Shape Fill” on the toolbar and select a colour.
5. On the right side of the toolbar, click the “Send Backward” button to send the highlight shape back a letter so that the text is on top of it. If your PowerPoint has multiple layers to it, you may need to do this more than once.
If you’re not too committed to the traditional highlight shape, and you would like a way to draw attention to your text that doesn’t require so many steps, your final option is to apply a glow effect to text instead of highlighting it.
How to highlight text in PowerPoint by adding a glow effect
1. Click on your text box and go to the “Format” tab that appears in the toolbar. Depending on your version of PowerPoint, this tab may be called “Shape Format.”
2. Highlight the text you want to enhance using your cursor.
3. On the right side of the “Format” tab, click “Text Effects,” denoted by a glowing blue “A” icon.
4. Select “Glow” (or any other effect you think would work) from the drop-down menu.
5. Choose the colour and size you want for your glow effect.
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