Here's the one cost that annoys all small business owners – and how to deal with it

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Source: Konica Minolta.

A savvy business owner knows the true value of money and doesn’t want to spend unnecessarily. Wasting money means less to invest in growing your business, hiring new talent and establishing the infrastructure you need to support your future.

The more wasteful that you and your employees are in the little things, the more you’ll end up stressing over big financial decisions.

The big spends – like renting an office space or hiring the next rising star – are the ones that can have the biggest impact, but having a wasteful attitude on the small stuff can be contagious. If you let your expenses get away from you, it can be toxic to your business.

Konica Minolta have put together a plan to help small business owners keep their printing costs down while still keeping the quality you need, so they can worry about the bigger picture.

Here’s are some top tips:

1. Make sure you implement the right settings from the start

You can set up printing rules on your printer so that the default, everyday printing is low cost and high efficiency.

For example, setting the basic setting at double-sided, black and white printing will reduce how much toner and paper you use in the long term.

2. Lock down the printer with “pull printing”

This doesn’t mean policing printing to the nth degree. It means setting up a pin or a swipe to release print jobs.

Take a look at your printer. How many papers pile up there because people forgot their printing, or in fact, realised that they didn’t actually need to print it in the first place?

Pull printing also prevents confidential documents sitting unattended on the printer, which is a great security bonus.

3. How many printers do you really need?

Quite often managers get to secure a printer of their own for security reasons. Well, if you can solve that problem with pull printing you can reduce the number of printers you need in the office.

Finance and HR managers can have separate swipes to ensure that they’re the only ones with access to confidential documents. Then you can invest that expense in a faster, more premium printer that will be better for the business as a whole.

4. Smart printing

Ever hauled yourself over to the printer only to find that someone has printed a 300 page document… on A3? Those days are over.

Everything is smart these days – smart phones, smart cars, why not smart printers?

Easy to use print management software can analyse the size or quality of its print jobs and divert them to the right printer so it doesn’t create a backlog and ensures that lower quality jobs aren’t using up your top of the line resource.

5. “You can’t manage what you can’t measure”

In this data-rich world, this old adage has become more important than ever. Do you know how much you’re currently spending on printing? Making sure you’re across expenses is a sure-fire way to start reducing them.

While many think of their printing as an essential office function, they don’t stop to think about the overall impact it can have on your business – impressing clients and customers with the quality, and saving time and money when done efficiently. Whether it’s the time taken to print, or the assurance of quality, Konica Minolta want small business owners to have one less thing to worry about.

If you could cut down on printing, what else would you be spending that money on?

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