How to do a voiceover on a PowerPoint presentation and add pre-recorded audio to your slides

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Mac and Windows Microsoft Office users can record audio and add it to their PowerPoint slides. fizkes/Getty Images
  • You can record a voiceover in PowerPoint and insert it into your next presentation using the software’s Audio recording feature through the Insert menu.
  • Recording and inserting a voiceover into PowerPoint is a relatively similar process on an Apple Macbook and Windows PC.
  • Once you’ve recorded your audio, you can click the microphone icon that appears on your slide and playback your recording.
  • Visit Business Insider’s Tech Reference library for more stories.

Public speaking is a valid and common fear. And although you might be trying to hone your public speaking with your free time at home, there’s a way you can incorporate your voice into your next PowerPoint presentation without the pressure of speaking on the spot.

How? Microsoft PowerPoint has a feature that lets you create narration for all slides as you see fit. This way, you can record – and re-record – voiceovers for your presentations that won’t make you cringe.

The process is virtually identical for both Mac and PC users and you can use your computer’s built-in mic or a headset. Whatever your operating system of choice is, easily record narration over a PowerPoint slide in a few quick steps.

Check out the products mentioned in this article:

Microsoft Office (From $US149.99 at Best Buy)


Apple Macbook Pro (From $US1,299.00 at Apple)


Acer Chromebook 15 (From $US179.99 at Walmart)


SteelSeries Arctis 1 Wireless Headset (From
$US92.49
at Amazon)

How to record a voiceover for PowerPoint on a PC

1. Open a new or existing or presentation in PowerPoint.

2. From the top toolbar, select “Insert.”

3. Toward the far right side, click “Audio.”

How to do a voiceover on PowerPoint 1
PowerPoint may need to ask for permission to access your mic before you can record it. Emma Witman/Business Insider

4. Choose “Record Audio…”

5. Name your audio file.

How to do a voiceover on PowerPoint 2
The default file name will be ‘Recorded Sound.’ Emma Witman/Business Insider

6. Click the circle icon when you’re ready to start recording.

7. Select “OK” when you’re done recording.

8. A microphone icon will indicate the narration has been added to the slide.

How to do a voiceover on PowerPoint
Click the audio icon on your slide to hear your recording. Emma Witman/Business Insider

How to record a voiceover for PowerPoint on a Mac

1. Open a new or existing or presentation in PowerPoint for Mac.

2. Find and select “Insert” from the top toolbar.

3. Toward the far right side, click “Audio.”

How to do a voiceover on PowerPoint 4
Your Audio menu options on a Mac are slightly different than on a PC. Emma Witman/Business Insider

4. Select “Record Audio…”

5. Name the audio file, and click the circle icon when you’re ready to start recording.

How to do a voiceover on PowerPoint 5
Name the audio files for organizational purposes, if you’re creating multiple narrations in your presentation. Emma Witman/Business Insider

6. Click “Insert” when you’re ready to finalise.

How to do a voiceover on PowerPoint 6
The record button will turn red once your audio has finished recording. Emma Witman/Business Insider

7. You can click the microphone icon on the slide to hear your recording.

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