How to create folders in Gmail by using labels to organise your emails

Getty ImagesWhile Gmail doesn’t have a dedicated folders feature, you can still create makeshift folders in Gmail by using labels.
  • You can create folders in Gmail by using labels, which are great for sorting the various emails you receive every day.
  • The labels function in Gmail essentially serves the same purpose as folders, allowing you to group your emails into different categories.
  • Gmail also has a “Move to” feature, which lets you easily send your email to a specific folder you’ve created.
  • Visit Business Insider’s homepage for more stories.

Gmail uses labels instead of folders. However, labels function almost exactly the same way folders would on any other email service.

The trick for using labels as folders is to use the “Move to” option. This will move a message – or a thread of messages – out of your inbox and into the label.

This is useful for emails that you may want to store long term, but don’t necessarily want at the top of your inbox, such as vacation plans or an invitation for a party.

Here’s how to create a Gmail label on your computer or mobile device.

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How to create a label in Gmail using a computer

1. Open Gmail on your browser of choice on your PC or Mac computer. Make sure you’re signed into your Google account.

2. Click the gear icon in the upper-right hand corner of your screen.

3. Click “Settings.”

How to create folders in GmailMarissa Perino/Business InsiderOpen your Gmail settings.

4. Click the second tab at the top of the page called “Labels.”

5. Scroll down until you find the “Labels” subsection.

6. Click the small white “Create new label” button.

How to create folders in GmailMarissa Perino/Business InsiderFind your labels.

7. This will open a pop-up. Enter a label name, and if you’d like to nest the label under an already existing one – this is like creating a subfolder, or a folder inside of a folder. If you would like to nest it, check the box next to it and choose a parent label from the dropdown menu.

8. Click the blue “Create” button when you’re done.

How to create folders in GmailMarissa Perino/Business InsiderCreate a new label.

You can also create a new label directly in your inbox.

1. Select any message in your inbox.

2. Hover over the “Label as” option and then click “Create new.”

How to create folders in GmailMarissa Perino/Business InsiderClick ‘Create new.’

3. This will open a pop-up to create a new label. Enter a new label name and click “Create” when you’re done.

How to create a label in Gmail using a mobile device

1. Open the Gmail app on your iPhone, iPad, or Android device. Make sure you’re signed into your account.

2. Tap the three bars in the upper-left hand corner of your screen.

How to create folders in GmailMarissa Perino/Business InsiderTap the menu icon.

3. Scroll down until you find the “Labels” subsection. Tap “Create new” next to the “+” sign.

How to create folders in GmailMarissa Perino/Business InsiderCreate a new label.

4. This will open a pop-up. Type the name of your new label. Tap the blue “Done” option in the top-right corner.

How to create folders in GmailMarissa Perino/Business InsiderName your label before using it as a folder.

You can also create a new label by accessing the “Move to” menu – which is what you’d use anyway to transfer messages out of your general inbox and into a label.

1. Start by opening an email and tapping the three dots in the top-right corner.

How to create folders in GmailMarissa Perino/Business InsiderTap the three dots.

2. Tap “Move to.”

How to create folders in GmailMarissa Perino/Business InsiderMove a message.

3. Tap the “+” sign in the upper-right corner to create a new label. This will open the same screen where you can type your label name and then tap the blue “Done” option to complete the process.

How to create folders in GmailMarissa Perino/Business InsiderCreate a new label to move your email to.

How to move messages into a label in Gmail using a computer

Simply click and drag the message that you’d like to move into the label in the left sidebar. To move multiple messages at once, click the checkboxes next to the messages that you’d like to move and then drag them over using your mouse.

You can also right-click on the email(s), hover over “Move to” and then select the label from the dropdown menu.

How to create folders in GmailIsabella Paoletto/Business InsiderRight-click and then move your message using the dropdown menu.

How to move messages into a label in Gmail using a mobile device

Unfortunately you can’t move multiple emails at a time in the Gmail app, but to move an individual email, open it and then tap the three dots in the top-right corner. Tap “Move to” and then select the label in the pop-up menu.

How to create folders in GmailMarissa Perino/Business InsiderMove your message to the desired label.
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