- You can easily assign tasks in Google Docs and allow others with access to add to or edit a document according to your assignments.
- Tasks, also known as “action items,” can be assigned via comments in Google Docs, Sheets, or Slides.
- There are two ways to assign tasks in Google Docs. Here’s how to do both.
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Google Docs is the Google suite word-processing program used to create, edit, and share documents online. You can also use Google Docs to collaborate with friends or colleagues and assign tasks so collaborators know what needs to be done in certain documents.
Assigning a task, or “action item,” in Google Docs is simple and can be done in two different ways. One way requires nothing more than typing the task directly into the document itself, while the other way utilises comments.
Here’s how to do both.
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How to assign tasks in Google Docs
2. Within your document, begin typing your task in one of two formats:
- Type “Todo: [User] to schedule meeting” or other applicable action item.
- Type “AI: [User] to complete edits on Chapter 2” or other applicable action item.
3. Once your action item is typed out, a suggestion to assign the task to the user in question will pop up in the right hand side menu. Click “Assign.”
4. If you don’t see a suggestion to assign your task you may have to click the small arrow at the bottom-right of your screen to expand the side panel menu and then click the blue tasks icon, which is the last icon. Enable tasks, if you haven’t already.
How to assign tasks in Google Docs through comments
2. Place your cursor in the area of the document that you’d like to be assigned as a task to a collaborator.
3. In the top toolbar, click “Insert” and then “Comment.”
4. Begin typing “+User’s email address” followed by the task instructions.
5. Click the checkbox next to “Assign to User” to assign the task to the person mentioned.
6. Click the blue “Assign” button.
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