How to add labels in Gmail to categorise your email communications

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You can add labels in Gmail to help organise your inbox. S3studio/Getty Images
  • You can easily add labels in Gmail to tag and categorise your messages.
  • If you’re using a Mac or PC, click the label icon or right click on a message to add one.
  • If you’re using the mobile app on your mobile device or tablet, tap the three dots and then select “Change labels.”
  • While you can use labels as you would folders on another service, you can also use them like sticky notes to easily glance at emails.
  • Visit Business Insider’s homepage for more stories.

It’s easy to add new Gmail labels to use as folders – and just as easy to add multiple to categorise your messages.

Adding labels to your emails acts is similar to putting multiple sticky notes on an important document, while moving a message to a label will essentially work the same as a folder. By adding a label, you can mark it with multiple subcategories. For example, a single email could be labelled as “Vacation Plans,” “Tickets,” and “Important.” This helps when skimming your inbox to find emails.

Adding Gmail labels looks a bit different on a desktop versus a mobile device. To add a label on your Mac or PC, click the label icon or right click on a message to add one. To add a label on your phone or tablet, tap the three dots and then select “Change labels.”

Here’s how to do both.

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How to add labels in
G
m
ail
on a computer

1. Open Gmail on your browser of choice.

2. Select the message or messages you wish to label.

3. Click the label icon at the top of the screen and then check which labels you’d like to add.

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Click the label icon. Marissa Perino/Business Insider

4. You can also right click on the message, hover over the “Label as” option, and then select your labels from there.

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Select ‘Label as’ from the dropdown menu. Marissa Perino/Business Insider

If you’ve selected colours for your labels, these should now appear on your message.

Image3 gmail label
Your email will appear with labels. Marissa Perino/Business Insider

How to add labels in
Gmail
on a mobile device

1. Open the Gmail app on your phone or tablet.

2. Navigate to the message you’d like to label.

3. Tap the three dots at the top of the screen.

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Tap the three dots icon. Marissa Perino/Business Insider

4. Tap “Change labels.”

5. This will bring you to a new screen. Check the boxes of the labels you’d like to add.

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Check label boxes you see fit for your email. Marissa Perino/Business Insider

Your labels should now appear on the message. If you’ve selected different colours for labels, these should reflect as well.

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Your email will appear with labels on your mobile app. Marissa Perino/Business Insider
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