5 reasons to switch to eSignatures, and put an end to productivity-killing, costly manual paperwork

Picture: iStock.

A lot of companies boast about “going digital”, but then continue to work with mountains of documents. Don’t be that company.

Paper documents often require signatures. Contracts, tax forms, reimbursement sheets, expense claims — the list is seemingly endless. That’s why the work creating and organising them also never stops. But there’s a simple solution — Electronic signatures or eSignatures.

Properly formatted eSignatures have the same legal weight as handwritten signatures and could revolutionise your administrative work. Using a tool like HelloSign can give your business more comfort while you’re transitioning, if you’re apprehensive about dotting your i’s and crossing your t’s digitally. Here’s why you should do it:

1. It saves you time

Just think about all the time you’ve wasted waiting around and signing documents when you could have been doing something more productive. Switching to digital legally binding documents streamlines your workflow, and results in you no longer having to deal with long approval chains, following up with concerned parties, endless printing, scanning, and repeating the process all over again. It’s exhausting just thinking about it.

With HelloSign, not only will you be able to automate signature requests, but you’ll also prevent human error by incorporating editable and pre-populated custom fields.

You can also use templates to avoid creating the same documents repeatedly, and integrate with your favorite apps like Google Drive, Dropbox, and Evernote for file management. HelloSign even lets you set up notifications. That way, you won’t have to spend hours on end staring at your inbox, waiting for that file you need to sign.

Picture: Supplied.

2. You’ll reduce costs

How much has your company spent on paper, printers and ink? You know the answer: probably more than you should have. In fact, you’re probably paying someone to do those administrative tasks like printing, faxing, and filing.

Pivoting to a truly paperless work environment and using HelloSign will be more cost-effective and efficient because you’ll get to save the money spent on paper and invest it instead on processes that increase profit. According to research, companies that move to eSignatures increase revenue by 8% in their first year.

3. It’s better for customers

Getting someone to agree to sign something is tricky enough; just imagine how tedious it would be for your clients or contractors to sign stack after stack of documents. It’s already a cumbersome process for you, think about how overwhelming it could also be for them.

Don’t risk facing client drop-off by leaving them frustrated with such a complex workflow. Automate your entire operation and treat your clients to a better experience. HelloSign can help you with that by digitising the necessary paperwork and allowing the people involved to sign everything in a clear, orderly manner.

4. There are big efficiency gains

Introducing eSignatures to your process also equates to improved efficiency among all teams across your company.

Each faction can save hours, or even days, of precious billable hours chasing down signatures just by crossing over to digital and embracing electronic signing.

If you truly value efficiency and productivity and want to reduce the time and cost it takes to complete transactions, make eSignatures a part of your company’s DNA. Your team can then redirect their attention to things that matter more.

5. It’s easy to use

HelloSign was voted #1 for ease of implementation by G2 Crowd two years in a row, making it the top eSignature vendor when it comes to user-friendliness.

The platform only requires you to upload or create the document, populate the necessary fields, and assign people whose signatures need affixing. Users are then allowed to sign from anywhere, at any time, on any device. Best of all, it’s in compliance with major eSignature laws including ESIGN, UETA, and European eIDAS. All signatures are secure, legally binding, and encrypted to the highest degree.

It’s free to sign up to HelloSign and use it for up to three contracts per month if you click here.

This post is independent of Allure Media’s editorial and advertising teams.