E-Mail Of No Use To Us Tells Us About E-Mails That Are Of No Use To Us

It’s early August, so the pace of news is slowing to a crawl. But it’s not slow enough for us to bite on this pitch, from a publication we won’t name. Tip for next time: At least acknowledge the absurdity of pitching a story about unwanted email by sending us an unsolicited email.

Still, much thanks to the unnamed PR person representing a publication we won’t name, who has amused us for an extra 35 seconds.

Hi Alley Insider,
I thought your readers might be interested in the following story about excessive e-mail in the workplace.  In every job, we have to wade through dozens of e-mails that are of absolutely no use to us.  We’re not just talking about spam, we’re talking about those co-workers who ‘CC  everyone they’ve ever met on an e-mail chain, or the co-worker who sits in the cubicle next to you as they write you an e-mail.

The article has some great tips:

·       Don’t make “Reply to All” responses to e-mails unless absolutely necessary. You may be burdening 500 people who have no interest in your answer.

·       Don’t issue weekly reports that can just as well be sent out biweekly.

·       If the message is more than one screen long, write a summary of the message at the top.

·       “Don’t use an “Out of Office” alert if the absence is for less than three days.

·       Put short messages in the subject line only and leave the body of the message empty.

·       Turn off e-mail alerts that send off a noise or pop-up with every arriving message.

·       Most important, meet face to face when possible. E-mail messages’ tones are often misunderstood. There’s no substitute for the body language and eye contact that come from personal contact.

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