We are becoming accustomed to the convenience of responding to emails on our smart phones, but we need to ping ourselves with one constant reminder: it is still an email, not a text message.
Since email is the primary form of communication for a large majority of careers, it is important to remain professional while you communicate with your colleagues, regardless of the medium used to send your message.
The accessibility of email from a mobile device is an excellent way to stay in the loop at all times during the day, but just because the process of email exchange has been simplified doesn’t mean the content of your message should be lacking.
A recent post on the DailyMuse outlined the most common business writing mistakes you don’t even know you are making. It is far too easy to read an email and send a brief response with “sent from my iPhone” as the signature line in the matter of seconds. Before you draft your next email, consider the following examples of bad habits to avoid:
1. “btw, need u 2 sign tom. thx.”
Being too casual in an email may lead the receiver to think (A) you are unprofessional and not taking the conversation seriously, (B) too busy to address their needs, or (C) they may have no idea what the heck you are talking about in the first place. Business should always be handled with care and this can by done so by taking the time to properly communication regardless of how laid-back the environment is.
2. “It was a pleasure meeting you yesterday!! Looking forward to our next encounter! Take care!”
Exclamation points are sometimes 100% necessary in business emails to express enthusiasm and even good manners, but overusing this punctuation takes on a whole new and unwanted meaning. With one too many exclamation points, your positive attitude turns…. quite weird and unwelcoming.
3. Subject: Meeting
First, imagine how many emails professionals receive a day. Now, imagine how many emails professionals receive a day including the word “meeting.” Subject lines are the filtering mechanism and the best way to draw help the recipient distinguish the reason behind your email. Don’t be vague in your subject lines. It is your job to summarize the body of you email.
For the full article and more common business writing tips to avoid, check it out here.
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